Event Manager

The Company:

An events agency based in North Sydney are looking for an Events Manager to join their team permanently. The company puts together sensational conferences, summits and events and have a great core team that is growing at this time.

The Role:

The Event Manager will report to the Event Director. The role of Event Manager will play an integral role in the customer experience and delivery of Conferences, Summits and Private Events ran by our company. The Event Manager assists in the co-ordination and implementation of a high quality programme of events across the Summit, Conference and Private Event portfolio.

Key Responsibilities include;

• Manage all logistics/operations of all events from launch to onsite all the way through to completion.
• Research and engage event venues within necessary timeframes and within allocated budgets.
• Ensure clear communication and negotiation with venues, AV production, moderator design/print, couriers, airlines, and any other suppliers as needed.
• Ensure all event budgets are always met and kept accurate.
• Ensure that strong written and verbal communication with stakeholders at all levels.
• Manage the campaign timeline for each event with the use of project management tools.
• Ensure all materials are received from sponsors in a timely manner that does not impact campaign timelines.
• Ensure the moderator creates a run sheet for each event shareable with event sponsors.
• Responsible for ensuring any requests made by delegates relating to Privacy and the use of their contact details are met.
• Facilitation and optimisation of internal relationships – collaborating with sales teams to ensure events are fully promoted and supported.
• Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
• Managing client expectations via phone and email, providing a high level of customer service and clear communication.
• Critical Paths – develop and oversee the critical paths for all events
• Manage all logistics/operations of events from launch to onsite and through to completion.
• Accommodation – Oversee accommodation requirements including rate negotiation with venues.
• Venue & contracts management – Support Event Director to research and engage venues within necessary timeframes and within allocated budgets.
• Tailor made itineraries – for both sponsors and delegates - co-ordination of one-to-one meetings between delegates and sponsors.
• Post event analysis – including management of the evaluation process, collating and distributing necessary feedback to all relevant parties, holding event debriefs, final budget reconciliation & reviewing the event.

The Candidate:

With experience working as an Events Manager and highly skilled in registrations systems will see you excel in this role. You will have experience managing end to end conferences and summits and have brilliant CRM system experience. While OnAIR experience isn't required in this role, knowledge of it will be seen as a positive. 

• Experience and an Events Manager managing conferences and summits 
• EventsAIR experience is a positive for this role, but role will require experience with a registration events system 
• Exceptional stakeholder management skills
• Be highly motivated and results driven with exceptional organisational skills
• Excellent communication, presentation and time management skills
• Energetic, enthusiastic, innovative, inspiring and results driven
• Be proactive and able to make decisions
• Sound budget management experience 
• Sound judgement and decision making

For more information regarding event positions follow us:
LinkedIn: Apex Event Recruitment 
Facebook: Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.