Event Coordinator

The Company:

This award-winning creative event and production management company is seeking an enthusiastic event coordinator to join their rapidly growing vibrant team. This Event Agency delivers exceptional events for a diverse range of For Purpose clients, including not-for-profits, government, universities, and arts.

The Role:

The Event Coordinator role will report into the Event Directors. The Event Coordinator will be responsible for managing multiple events at any one time, providing creative ideas, detailed end-to-end planning and outstanding customer service. 

Key Responsibilities include;

• Lead the project management of small to mid-size events
• Support the project management of large-scale events
• Liaise and manage clients to ensure a full understanding of their requirements and customer satisfaction
• Work within budgets to execute deliverables
• Creatively design and provide input in event/activation concepts.
• Provide leadership and management of event support person (event officer)
• Ensure event delivery meet the strategic objectives
• Develop strong relationships with stakeholders and deliver strategic advice about event planning, implementation and evaluation
• Source and negotiate suppliers and resources for events including venue, technical, print, catering
• Propose strategic ideas and concepts that improve provided services and event quality
• Complete and conduct risk management plans for events/productions to ensure events are delivered safely
• Provide detailed event planning including scheduling, event layout, bump in and bump out logistics
• Provide strong onsite coordination at events
• Proactively handle any issues and troubleshoot in lead up and on the event day
• Conduct pre and post-event debrief, evaluations and report on outcomes
• Provide regularly project updates to Directors
• Provide marketing and communication strategies. Copywriting for event communications including invitations, collateral, sponsorship and event reports (invitation, rsvp management, website, event communication).

The Candidate:

The ideal candidate will have experience working as an Events Officer or Events Coordinator within an Events Agency or PCO. Experience in managing in-person, virtual and hybrid events is highly desirable.

• Excellent time management and leadership skills
• Ability to exercise sound judgement with a professional approach to the role
• Excellent communication skills, including speaker/ writing and presentation skills, and proofreading. Excellent writing skills (B2B and B2C)
• Ability to build productive business relationships
• Ability to manage multiple projects independently
• Ability to work under pressure and meet tight deadlines
• Ability to collaborate and work as team, as well as providing strong leadership in events planning, delegate tasks and oversee individual responsibilities
• Experience in virtual events – webinars and/or conferences is desirable
• Marketing experience desirable
• Ability to travel domestically and internationally when required.

For more information regarding event positions follow us:
LinkedIn: Apex Event Recruitment 
Facebook: Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.